How to use medical dictation software

Let’s discuss the basics of how to use medical dictation software. The instructions in this article are for Mobius MD’s Conveyor AI, a universal dictation solution for Mac and PC. 

Mobius Conveyor is the world’s most flexible medical dictation software. With Conveyor AI installed on your iPhone or iPad, you can instantly dictate into any EMR and on any Mac or PC computer.

After pairing Conveyor with whatever desktop or laptop computer you use for work, you can start dictating. Speak into your mobile device, and your words appear on the screen wherever you place the cursor. Conveyor AI makes dictation and clinical documentation faster so doctors can close charts and get home on time.

How to use medical dictation software

Follow these simple steps to get started with medical dictation in less than ten minutes.

Pair your device

To begin, add the Conveyor AI app on your iPhone or iPad. 

Next, pair your mobile device with a computer using the Conveyor QR software (free download) or the Conveyor USB (optional purchase). Both options are fast and easy, but we recommend the Conveyor USB. Simply plug in the Conveyor USB, and your iPhone will automatically pair with known computers.

Begin dictating

Once you pair your device, place the computer cursor where you want to dictate, then tap the microphone icon on your smartphone. As you speak, your words will appear instantly on the paired computer. You can use Conveyor AI anywhere you type, including emails, documents, and any section of the EMR. 

Mobius Conveyor already recognizes medical terminology, so your dictations will be very accurate. Check the text for errors, make any edits, and you’re done.

Streamline your medical dictation

Mobius Conveyor gives your iPhone or iPad the power to dictate onto any EMR system from any location. Mobius MD’s team developed Conveyor AI with close consultation from clinicians, so it does exactly what you want it to do with only the necessary options and functions. 

Despite Coneyor AI’s simplicity, here are some tips and tricks to ensure perfect results when using medical dictation software.

• Numbers are typically written as words (not digits) unless dictated with dates, date ranges, times, measurements, dosages, and symbols. To prompt Conveyor AI to write a number in digits, say "numeral" followed by the number.
• Learning how to dictate symbols will also save you time. Say "plus sign" for +, "percent sign" for %, or "equal(s) sign" for =. You get the picture. 

Optimize your medical dictation software by learning and practicing new voice commands.

How to edit while dictating

You can move your cursor or switch between apps while Conveyor AI listens in dictation mode. Just move your cursor to wherever you want to dictate.

If you need to edit a word or move to another section, place the cursor and make the edits. 

If you’re new to dictation, switching between dictation and typing is the easiest way to revise. But if you are willing to learn a new workflow, you can edit using voice commands as you dictate. 

How to use voice commands for medical dictation

Use voice commands to edit as you dictate for even more efficient medical dictation.

You can say "scratch that" to delete the last thing you said or "undo that" to undo your previous operation. To select a word, phrase, or sentence, say "select" followed by the text. Similar voice commands include "select all," "select this word," or "select first word."

You can also use voice commands to capitalize words. You can say "cap" to capitalize the next word or "all caps" to capitalize all letters in the following word. Say "all caps on" to active caps lock or "no caps" to prevent the first letter of the next word from being capitalized.

Pause before and after saying a voice command to ensure it’s processed as a command, not as text.

Try Conveyor AI for free

Doctors are frustrated by how much time they spend on clinical documentation and how it cuts into patient care. With high rates of physician burnout, why not use your iPhone and medical dictation software to save time and streamline clinical documentation?

Download Conveyor AI from the App Store for a free trial. If you’re ready to purchase a subscription, follow the instructions in the app to sign up.